Google Documents is relatively new to the scene, arriving significantly after Word XP, and even OpenOffice Version 2. Naturally, in some areas it is much weaker than its offline counterparts. But there are a number of areas where its ease of use, its online nature and its collaboration features really help to set it apart from its offline relatives.

Here’s what the editor looks like for Documents:

And the Spreadsheet Tools looks like this!

Ease of Use

Its entire interface is controled from the central area pictured below:

In fact the interface has been redesigned with drag and drop type features, folders and an increasing number of actions that can be performed on all files. Files can be saved online or downloaded in a number of important formats, including DOC, PDF and HTML. The Folders features has allowed something of a more effective way to drag and drop items and keep your interface tidy. I’m quite glad that Google decided to drop ‘tags’ in Docs… It just didn’t seem such a comfortable fit with the folder based desktop that is common on the XP/Vista/Mac/Linux desktop these days.

You can see in the above diagram how the item I selected changes to blue, and can be ‘dropped’ onto a folder on the left hand side. Very neat.

Its online, its offline, no, wait, it’s online!

While there isn’t much you can do when you can’t go online yet! But there are enough features that make waiting to go online much more desirable. Still, when you can’t access an online connection, it might make sense to download your documents in an editable format and upload your documents later. Naturally, when you do this, you will need to make sure that the documents are being edited as you are offline. When you upload the new document, you will surely overwrite the changes made between then and when you originally downloaded the document. There is certainly now no way to ‘merge’ documents in such a fashion, though this would be quite a desirable feature.

Collaboration Rules

But the one factor that stands head and shoulders above all the others must surely be the collaboration features that have been built into Google Docs from the ground up. You are able to set a number of collaboration features: including sharing (with viewers and collaborators), publishing including the document and posting to a blog; a revisions record that lets you see what has changed from the first time to the last time, and in Spreadsheets there is even a ‘Chat’ feature that you can use.

And the downside?

There are considerable downsides to Google Documents that a good Office program can easily remedy, including offline features, uneven development between the Document and Spreadsheets features, poor integration between the two (can you paste into one or the other? Well, yes, but you lose the formatting) and serious limitations in the size of the files (500K! What’s that a longish letter these days?).

However, for Bloggers who collaborate, are constantly connected to the InterWeb, and find the limitations imposed by Wordpress for drafting, Google Docs might be a good solution. And you can post direct to your blog, too!… So, write out a draft, post to WordPress, edit and publish!… Let’s try it and see.

Having been quite a keen user of Google Docs, I came across this criticism reminding us toNever Store Private Details in Google Docs – Private Docs can be accessed through Public Link even after Deleting

This is about privacy issues in Google Docs. It’s a very good feature and I have been using it for a while till now. Every Google Doc has a public link if it’s been shared but it has been found that even private docs have these public links which can be accessed even without logging in to Google network. To add it all, these documents are not deleted completely even after you remove it from the trash bin and you can still access your deleted private file through a public link.

If you want to know more, read the linked article.

Windows Genuine Advantage had serious problems this weekend beginning on Friday and lasting nearly a full day and turned thousands of computers into large metal paper weights this weekend, as the Windows Genuine Advantage software kept pinging the ‘home’ server for assurance that it was genuine, but the server malfunctioned! According to recent reports, it was out of service for nearly 19 hours! While this was embarrassing for XP users, it was outrageous for Vista Users who in many cases were denied full functionality of their PCs.

It has always seemed something of a misnomer to name the program Windows Genuine Advantage, because it really does not provide much advantage. In fact, it seems to have been a huge DIS-advantage, esp. if you have legitimately paid for your Vista License, and then find that you can no longer use it.

This raises a number of questions about the exact purposes of WGA.

1. Will Microsoft continue to allow Vista users to use their license for more than 10 years, as I can do now with Windows 3.1 or 95 or 98. What happens when Microsoft decides to call it a day, and force us all to upgrade to XP-Vista-SuperPremium-Deluxe-Basic Plan at about $2500.

2. Is WGA a multi-headed beast aimed to cut piracy, but also generate not just present profits from those would-be pirates, but also from genuine users who don’t WANT to upgrade?

3. If you take your PC to a repair shop, and they rip off your License number without telling you, you get your PC home and turn it on! Boom! Reduced functionality! Can you call the police? Is this considered a crime akin to robbery and theft?

I see a Penguin or a large cat in many people’s futures right now! I think Microsoft will continue to turn out much software, but this is the heyday for their Personal Computing side of the business. I predict that these kinds of problems will be the death knell for the consumers’ love affair with Windows… Variety, creativity and challenge will all return to the desktop.

Right now, though, the challenges to consumer habits are there: security issues, windows problems, price increases, alternate OSes in phones and handhelds, and competition; but there is not yet a serious alternative to Windows. Sorry, Apple! Once the alternative(s) arrive, all it will take is a bush fire to start the conversion.